Sales Cover Letter To Whom It May Concern Certificate
By Nicole Wray
To whom it may concern, your cover letter probably isn’t being read. Especially if you’re starting it with “To whom it may concern.”
According to a Forbes article written by a recruiter with 15 years of experience, many recruiters “almost never” read the cover letter. However, unless you are told not to include one, cover letters are a job search must do.
Here are three things to consider when creating a winning cover letter.
The basics: customize your cover letter
Whether it’s a human or a computer reading your cover letter, including key words from the job posting will show the reader that you’ve done your homework. Be sure to clearly state the position you are applying for, the main skills required for the position and how your work experience demonstrates that you possess those skills.
To really impress the reader, research the company and include one or two facts about the business that relate to the position you’re applying for (for example, “I read in Canadian Business that you won the Xyz Award for the best creative marketing campaign last month”).
A cover letter offers the opportunity to directly address the reader, so if it’s not listed on the job posting, use your resources (Google, LinkedIn, a telephone) to find out who you need to address your letter to. To go the next step, make sure that your application lands in their inbox.
The content: honesty is the best policy
Forbes recently published an article about a cover letter that Wall Street bosses are calling “the best cover letter ever.”
In the letter, a summer internship applicant writes, “I won’t waste your time inflating my credentials…The truth is I have no unbelievable special skills or genius eccentricities, but I do have a near perfect GPA and will work hard for you.”
Such upfront honesty won’t work for every industry, but this internship applicant was rewarded for avoiding a common cover letter downfall — the tendency to exaggerate your qualifications.
Inflating your skill set by using vocabulary that’s outside of your everyday language makes a cover letter awkward to read and difficult to write. To create a cover letter that’s professional, yet conversational, don’t use two words where one would work and don’t use a 10-cent word where a two-cent word will do.
Above and beyond: when to craft a creative cover letter
A creative cover letter alternative must be of professional quality and must highlight your skills as they apply to the job you are competing for.
For example, instead of writing a traditional cover letter for a corporate communications position that I applied for, I created a media kit about myself including a press release, a fact sheet and my resume. Although I didn’t get the job, I scored an interview at a great company.
If you’re willing to go the extra mile to craft a creative cover letter, know the industry you want to work in, be professional and use common sense. A poorly executed YouTube video probably won’t get you an interview for an accounting position. However, a well-made website (this genius mock-up of an Amazon.com product page featuring his candidacy as the product) might put your resume on top of the pile for a digital media position.
Do you think cover letters are becoming extinct? Have you had a successful creative cover letter experience? Share your thoughts in a comment.
I’ve read a lot of cover letters throughout my career. When I was a fellowship program manager, I reviewed them in consideration for more than 60 open positions each year. So I saw it all–the good, the bad, and the standout examples that I can still remember.
As a result, I’ve become the go-to friend when people need feedback on their job applications. Based on my own experience putting people in the “yes” (and “no”) pile, I’m able to give these cover letters a quick scan and immediately identify what’ll turn a hiring manager off.
While I can’t give you insight into every person’s head who’ll be reading your materials, I can share with you the feedback that I give my own loved ones.
1. The Basics
First things first, I skim the document for anything that could be disqualifying. That includes typos, a “Dear Sir or Madam” or “To Whom It May Concern” salutation, or a vibe so non-specific that it reeks of find-replace. I know it seems harsh, but when a hiring manager sees any one of these things, she reads it as, “I didn’t take my time with this, and I don’t really care about working here.” So she’s likely to pass.
Another thing I look for in this initial read-through is tone. Even if you’re applying to your dream company, you don’t want to come off like you think someone entertaining your candidacy is the same as him offering you water at the end of a lengthy hike. You don’t need to thank the hiring manager so incredibly much for reading your application–that’s his job. If you align considering your application with the biggest favor ever, you’ll make the other person think it’s because you’re desperate.
So, skip effusive thanks and demonstrate genuine interest by writing a cover letter that connects the dots between your experience and the requirements of the position. Telling the reader what you’ve accomplished and how it directly translates to meeting the company’s needs is always a better use of space than gushing.
2. The Opening Sentence
If your first line reads: “I am writing to apply for [job] at [company],” I will delete it and suggest a swap every time. (Yes, every single time.) When a hiring manager sees that, she won’t think, “How thoughtful of the applicant to remind me what I’m reading!” Her reaction will be much closer to, “boring,” “meh,” or even “next!”
Compare it to one of these statements:
I’ve wanted to work in education ever since my third-grade teacher, Mrs. Dorchester, helped me discover a love of reading.
My approach to management is simple: I strive to be the kind of leader I’d want to work for.
In my three years at [prior company], I increased our average quarterly sales by [percentage].
See how these examples make you want to keep reading? That’s half the battle right there. Additionally, it makes you memorable, which’ll help when you’re competing against a sea of applicants.
To try it out for yourself, pick a jumping-off point. It could be something about you or an aspect of the job description that you’re really drawn to. Then, open a blank document and just free-write (translation: write whatever comes to mind) for 10 minutes. Some of the sentences you come up with will sound embarrassing or lame: That’s fine–no one has to see those! Look for the sentence that’s most engaging and see how it reads as the opening line for your cover letter.
3. The Examples
Most often, people send me just their cover letter and resume, so I don’t have the benefit of reviewing the position description. And yet, whenever a letter follows the format of “I am skilled at [skill], [skill], [skill], as evidenced by my time at [place].” Or “You’re looking for [skill], and I am a talented [skill], ” I could pretty much re-create it. Surprise: that’s actually not a good thing.
Again, the goal isn’t just to show you’re qualified: It’s to make the case that you’re more qualified than all the other applicants. You want to make clear what distinguishes you, so the hiring manager can see why you’re worth following up with to learn more. And–again–you want to be memorable.
If you write a laundry list, it’ll blend into every other submission formatted the same way. So, just like you went with a unique opener, do the same with your examples. Sure, you might still include lists of skills, but break those up with anecdotes or splashes of personality.
Here’s a real, two-line excerpt from a cover letter I’ve written before:
If I’m in a conference room and the video isn’t working, I’m not the sort to simply call IT and wait. I’ll also (gracefully) crawl under the table, and check that everything is properly plugged in.
A couple lines like this will not only lighten up your letter, but also highlight your soft skills. I got the point across that I’m a take-charge problem solver, without saying, “I’m a take-charge problem solver.” Plus the “(gracefully)” shows that I don’t take myself too seriously–even in a job application. If your submission follows the same list-type format all the way through, see if you can’t pepper in an example or anecdote that’ll add some personality.
You want your cover letter to stand out for all the right reasons. So, before you click submit, take a few minutes to make sure you’re putting your best (and most memorable) foot forward.
Related Video: This Is What People Really Think Of Your Resumé
This article originally appeared on The Daily Muse and is reprinted with permission.